Last updated: February 2026

1. Introduction

EXATEC Australia (“we”, “our”, or “us”) operates the EXATEC Australia Connect platform (www.exatecaustralia.com). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform.

We are committed to protecting the privacy of our members – Tec de Monterrey alumni living in Australia. By using our platform, you consent to the data practices described in this policy.

2. Information We Collect

2.1 Personal Information

When you register and create a profile, we collect:

• Full name (first name, paternal last name, maternal last name)
• Email address
• Phone number and WhatsApp number (optional)
• Mailing address (street, city, state, postal code, country)
• Profile photo (optional)

2.2 Academic Information

To verify your alumni status, we collect:

• Matrícula (Tec de Monterrey student ID)
• Campus(es) attended
• Degree program(s) and graduation year(s)

2.3 Professional Information

• Current job title and company
• Industry
• Employment status
• LinkedIn profile URL (optional)

2.4 Location & Migration Information

• Current location in Australia (state, metro area)
• Visa status
• Arrival date in Australia
• Future migration intentions (optional)

2.5 Activity Data

• Event RSVPs and attendance
• Event feedback and ratings
• Photos uploaded to events
• Page view analytics (aggregated, non-personal)

3. How We Use Your Information

We use the information we collect to:

• Verify your status as a Tec de Monterrey alumnus
• Create and maintain your member profile in our directory
• Enable alumni networking and community building
• Organise and manage community events
• Send community announcements and updates (with your consent)
• Improve our platform and services
• Respond to your inquiries and support requests

4. Information Sharing & Visibility

4.1 Member Directory

Your profile is visible to other verified EXATEC Australia members. You control what contact information is shared through your privacy settings:

• Always visible to verified members: Name, profile photo, academic background (campus, degree, graduation year), current location (state/metro area)
• You control visibility of: Email address, phone number, WhatsApp number, social media links
• Never publicly displayed: Exact street address, visa status details

4.2 Board Members

Alumni board members who serve in official roles have their basic profile information (name, photo, role, bio) visible on the public Alumni Board page to establish transparency and trust.

4.3 Administrative Access

Alumni organisation administrators can view all profile information for the purposes of:

• Verifying membership applications
• Managing community events and communications
• Providing member support
• Maintaining platform integrity

4.4 Third-Party Services

We may share limited information with:

• Mailchimp: If you opt in to our newsletter, your name, email, and basic profile information is synced with our Mailchimp mailing list
• Supabase: Our database and authentication provider, which processes data in accordance with their privacy policy

We do not sell your personal information to third parties.

5. Data Security

We implement appropriate technical and organisational measures to protect your personal information, including:

• Encrypted data transmission (HTTPS/TLS)
• Row-level security policies ensuring users can only access authorised data
• Secure authentication via Supabase Auth
• Role-based access controls for administrative functions
• Regular security reviews and updates

6. Your Rights & Choices

You have the right to:

• Access: View all personal information we hold about you via your profile
• Correct: Update or correct your information at any time through your profile settings
• Control visibility: Adjust your privacy settings to control what other members can see
• Opt out: Unsubscribe from marketing communications at any time
• Delete: Request deletion of your account by contacting us

7. Data Retention

We retain your personal information for as long as your account is active or as needed to provide you services. If you request account deletion, we will delete or anonymise your personal information within 30 days, except where we are required to retain it for legal or legitimate business purposes.

8. Cookies & Analytics

Our platform uses essential cookies for authentication and session management. We collect aggregated, non-personal analytics to understand how our platform is used and to improve our services. We do not use third-party tracking cookies for advertising purposes.

9. Children’s Privacy

Our platform is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the “Last updated” date. Your continued use of the platform after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Email: exatecaustralia@gmail.com